Publication Team

We have grown to the extent that we have developed a style and a process for putting out publications. This page introduces you to the people and the process of how to get your USLGA materials published. The Publication Team was established to aide committees in creating professional and accurate documents on behalf of USLGA. There are many kinds of documents that need to be created. These include letters, emails, information sheets, marketing and informational brochures, and more.

 

Publication Team Members

Until the Publication Team is formed, the Design Committee will serve. Design Committee members:

  • Sarah Richards
  • Miguel Furman
  • Ann McMullen

The Publication Submission Procedure

Who Must Submit:

Any person who is working on a project, publication, document, letter, etc intended to be shared with all of membership or the public on behalf of USLGA.

When To Submit:

For larger projects and publications the Publication Team should be notified at the start and given an expected submission date. For simple letters and other communications no forewarning is necessary.

Why Submit:

The purpose of the Publication Team is to ensure all established design guidelines are being met and that the piece as been editing for proper grammar, spelling, punctuation, etc. The team will also check for accuracy.

How to Submit:

  • For projects, publications and documents other than emails all submissions should be saved in PDF format and emailed as an attachment to publications@uslavender.org.
  • For emails send the text to the Publications Team, which will review, and send back. They the committee chair should send a request with the text to the Internet Committee to send out the email.

The following information should be included in the email message to the team:

  • Committee(s) who are working on the project.
  • Committee member who should be the contact for the submission.
  • Intent of the project (i.e. letter to public about conference speaker)
  • Planned release date of project.
  • Any additional information you believe will be helpful to the Publication Team as they review the submission.

Turnaround Time:

  • Small projects such as emails and letters will have a 3 day turnaround.
  • Larger projects such as brochures and educational documents will have a 7 day turnaround.
  • Publications received by 5pm Pacific on the first day will be returned by 5pm Pacific on the final turnaround day.

Turnaround Examples:

A email request that is received by the Publication Team at 2pm Pacific on a Tuesday will be returned by 5pm Pacific on Friday.

A email request that is received by the Publication Team at 7pm Pacific on a Tuesday will be returned by 5pm Pacific on Saturday.

An educational publication that is received by the Publication Team at 2pm Pacific on a Tuesday will be returned by 5pm Pacific on the following Tuesday.

An educational publication that is received by the Publication Team at 7pm Pacific on a Tuesday will be returned by 5pm Pacific on the following Wednesday.

Questions:

If you have any questions about the team of the submission process please send them to publications@uslavender.org

Contact your Committee Chair or the Publication Team to get access to the Design Guideline, templates you might need, and images. In the case of more complex items, you will need to get help from the Publication Team to create your document. Publication Resources (Password needed)